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However, if matters are pressing enough that they might require attending to while you’re out, or at least providing an explanation for why your response might be delayed, then you should set up an OOO message. If your response won’t be too tardy for them, you don’t need one. If you’re not sure about whether to set up an out-of-office message, ask yourself what will happen if someone messages you. Really, when to use out-of-office messages depends on your work and how urgent the messages you receive are. OOO messages are appropriate for short periods of time, such as doctor’s appointments or leaving work early for the day, as well as for longer absences, such as multiple-day vacations or parental leaves. It’s best to set up an out-of-office message whenever you’re unable to respond to emails during regular business hours. If you work so closely with someone that you don’t use email, chances are you’ll tell them about your leave through other work communication channels (such as a messaging platform) or through word of mouth. Emails are one of the top methods of communication in business, especially with more peripheral contacts. These messages help ensure business continues smoothly until you return otherwise, people might take it the wrong way when you don’t respond.Īlthough some people use auto-replies for texts and phone calls, email is the standard channel of communication for out-of-office messages. Both in-office and remote work etiquette suggest setting up an auto-reply message for any inquiries while you’re gone to explain the situation and offer guidance. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.Vacations, leaves, and any extended absences can disrupt the flow of business unless you’re prepared. For urgent matters, you can contact (Contact Person). I will be away from (Date) until (Return Date). If you need immediate assistance while I’m away, please email (Contact Email Address). If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number). I am currently out of the office, with no email access. Otherwise I will respond to your emails as soon as possible upon my return. If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return). If you need immediate assistance please contact ( Contact Person). I will be out of the office from (Starting date) until (End date). I’m out of the office and will be back at (Date of Return). During this period I will have limited access to my email.įor immediate assistance please contact me on my cell phone at (your cell phone number). If you are stumped on figuring out what information to add to your email autoresponder messages, here are 7 examples– and fill in the blank templates that you can use as a reference and guide:
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HOW TO PUT OUT OF OFFICE MAC MAIL PROFESSIONAL
7 Professional Out of Office Autoresponder Email Messages The individual that created this out of office email message clearly needs some email etiquette training or read books on effective business communication. “I am currently out of the office and probably out-of-my-mind drunk. How long the person you are contacting is unavailable (dates, etc.,)īusiness communications-even when you are away from the office should be professional.I’m sure that at some point in your business endeavors, you have received one of these types of messages when reaching out to your customers and business associates.Īn autoresponder email message is a notification that you receive when the person you are trying to reach is out of the office. These messages typically give you (some) of the following information: Note: Before you read further, I suggest you read this in-depth article -> Out of Office Message – 19 Professional Examples If you are planning to head out on vacation or step away from your office for a few days- creating an out of office autoresponder email message is essential (and even more important for email marketing purposes).